The era of manual document management is over. In reality, since companies now create, sign and manage all documents online, the physical paper trail that we have relied on for decades appears to have come to an end. This is due to a variety of factors, including enhanced features and the priceless time saved. Systems for managing documents can help with this.
Let’s take a look at some useful features that accompany a document management system and the benefits of using one.
What Is A Document Management System?
A document management system stores, manages, and tracks electronic documents and electronic pictures of paper-based information collected by a document scanner using intelligent software. It offers some of the most basic capabilities for content management by adding controls and administrative tools to documents.
Thus, you are free to use your documents whenever you need to. Let’s take a look at some of the features that accompany a document management system.
Top Features Of A Document Management System
Templates
A successful document management system is equipped with workflow templates that can be shared amongst your team. Workflow templates are stellar for keeping processes consistent.
Hardware
You can sign documents in a way that works best for you. A document management system caters to a wide range of signing methods to cater for all use cases.
Distribution
Your chosen document management system will pre-define the distribution path of documents and the order of distribution.
Automation
A document management system issues automated end-to-end reminders and escalations.
Attachments
Pre-defining what supporting documents may be needed by individual recipients is taken care of.
And the list surely goes on. With the continued advancements in technology, the already impeccable job done by document management systems is only getting better. Not only do document management systems simplify otherwise mundane tasks, they also provide a greater level of accuracy and efficiency.
